Privacy Policy

The purpose of this Privacy Policy is to inform users (hereinafter, the “Users”) of the website (the "Website" or "Site") about the collection and processing of their personal data.

This policy informs about the data processing carried out through the Website, although it is possible that the Website may link or redirect to other websites and/or platforms owned by everis or third parties with specialized content or specific content, with sections or forms that specifically regulate the processing of information obtained through those websites or platforms.

You can find information on the data processing of those websites in their respective privacy policies and/or with the form or channel of contact with everis, where applicable.

1.- Who is the controller of the processing of your data?

Identity: everis Belgium
Postal address: Rue de Spa 8, 1000, Bruxelles, Belgium.
E-mail: [email protected]
Contact of the Data Protection Office: you can contact the Data Protection Office at [email protected]

2.- What data do we process?

The personal data that we process are obtained from information you provide us by completing forms on the Website.

We only gather the data necessary for each purpose. Remember that if you do not provide obligatory information, it is possible that we will not be able to deal with your query or process your request.

3.- For what purpose do we process your personal data?

Your personal data are processed to:

a) Manage your participation in awards.
b) Manage the application, competitions and contests, and awards ceremonies, in accordance with what is described in the legal bases.
c) Manage queries and requests received, such as requests for contact or information.
d) Manage the sending of commercial communication or newsletters through any channel, including electronic media (such as email and web notifications) about latest news, courses, activities, own and third-party events, products, services, offers and promotions relating to activities developed by everis and/or its Group.

We also inform you of the possible processing of social media users’ data through the corporate profiles of the everis Group for the purposes permitted on each social media site, including analysis purposes. The user guarantees that the personal data provided to everis, through this website, are true, correct, current, and complete, and is responsible for communicating to everis any modification or update thereof.

4.- What is the legal basis for processing your data?

Legal basis for the processing of your data is the consent provided.

5.- How long will we keep your data?

Your personal data are conserved for the period necessary for the purpose for which they were collected, and specifically:

a) In relation to processing queries and managing reports, participation in the eAwards Belgium and the application, legal basis and award ceremonies the data will be retained for as long as necessary to deal with such purposes.
b) In relation to sending communications, data will be processed until the interested party requests their erasure.

6-. To which recipients will your data be communicated?

The personal data provided may be communicated to everis Group companies and related foundations. You can find an updated list of those entities here: https://www.everis.com/spain/es/group-companies. They are primarily dedicated to the provision of consulting services and, in the case of foundations, achieving the foundation’s goals.

We also inform you that your data may be communicated to Data Processors, such as technology providers, which may have data processing and/or support centers located outside the European Economic Area.

We guarantee that when your data may leave the European Economic Area, the same protection level shall be maintained based on compliance with the provisions of European data protection regulation. In this regard, international transfers of data shall be carried out (i) to countries with an adequate level of protection declared by the European Commission; (ii) based on the provision of adequate guarantees such as standard contractual clauses or biding corporate standards; or (iii) by virtue of the authorization of the competent authority or control body or under other conditions provided for in the regulation. To receive more information on international data transfers or to obtain confirmation or a copy of the guarantees in place you can contact the Data Protection Officer.

Finally, we inform you that we use social connectors, third party plugins (applications) that allow you to connect this Website with social networks or other similar services (Twitter, Facebook or others) to access everis profiles on said social networks.

The use of such connectors is voluntary. If you choose to use them, you will be authorizing the communication of personal data (IP address, navigation data) to the aforementioned social networks and everis will not be responsible for the further processing that they may carry out with your data. We recommend that you visit the terms and conditions of use of these platforms prior to interacting with everis corporate pages on social networks in order, to obtain detailed information.

7.- Safety Measures

We are committed to keeping your personal data secure, taking all reasonable measures to do so. We implement all necessary organizational and technical measures in accordance with the regulations in force against any unauthorized access and modification, disclosure, loss or destruction. We demand and legally bind our service providers who may handle your personal data to do the same.

8.- How do we treat your data in relation to cookies?

We use cookies (data storage and retrieval devices on Users’ terminal equipment) to analyze web traffic and performance and to make the website work better and be more user-friendly.

Our installation and use of cookies depend on the settings you make both in the cookie banner and through your browser. All information about what cookies are and how we use them is available in our Cookie Policy.

9.- What are your rights?

You can request confirmation from everis regarding whether your personal data are being processed and, if so, you may access them. You may also request the rectification of inaccurate data or, if applicable, request their erasure where, among other reasons, the data are not necessary for the purposes for which they were collected.

In certain circumstances it is possible to request the limitation of the processing of your data, in which case we will only retain them for processing or responding to complaints. You may also oppose the processing of your data, in which case we will not process your data, except for compelling legitimate reasons or for processing possible complaints. Where appropriate, you may also exercise the right to portability to obtain your data in electronic format or for them to be transferred to another entity.

To exercise your rights, you must contact the Data Protection Officer in writing, including a copy an identification document, at any of the following addresses:

• Postal address: Rue de Spa 8, 1000, Bruxelles, Belgium
• E-mail: [email protected]

To help us process your request, please indicate "Data Protection" in the subject line.

Finally, you are informed of your right to lodge a complaint to the competent data protection authority, in the event, that you become aware of or consider that certain event might constitute a breach of the applicable data protection regulations.